DUKE ITAC - February 5, 2004 Minutes

Minutes

February 5, 2004

Members present: Ed Anapol, Mike Baptiste, Pakis Bessias, John Board, Jason Cooper, Dick Danner represented by Wayne Miller, Brian Eder, David Ferriero, Nevin Fouts, Tracy Futhey, Patrick Halpin, Paul Harrod represented by Alfred Trozzo, Craig Henriquez, Billy Herndon, David Jamieson-Drake, David Jarmul, Kyle Johnson, Eileen Kuo, Scott Lindroth, Roger Loyd represented by Andy Keck, Melissa Mills, George Oberlander, Mike Pickett, Rafael Rodriguez, Molly Tamarkin, Robert Wolpert, Steve Woody

Guests present: Tallman Trask, Duke; Sue Jarrell, SISS Office; Ginny Cake, OIT; Dan McCarriar, OIT

Start: 4:07 PM

I. Review of minutes and announcements

Robert Wolpert welcomes members and reminds them to send Mike Pickett any corrections to the last meetings minutes.

II. Update - common machine room space by Mike Pickett, Billy Herndon

Mike and Billy present to ITAC OIT’s plans to renovate the Telcom Building. The renovation is several months away from beginning. The idea behind this renovation is that the Telcom Building could be used to house more equipment and fewer people. It is secure and has most of the necessary infrastructure in place to become a home for servers and other important equipment. The question before ITAC is, are there other groups and departments on campus who want to mover their servers to a more secure location under the care of OIT?

Kyle Johnson offers that Student Affairs has already entrusted all their servers to OIT and is happy with the service.

Tracy Futhey emphasizes that OIT is not going to take servers away from anyone, but if there is a need for centralized, secure server space, now is the time to discuss it while the Telcom renovation is still in the planning stages.

III. Tallman Trask - Comments, general discussion and Q&A

Dr. Trask gives an overview of the state of Duke’s IT efforts from the senior administration perspective. Most of the questions from ITAC members focus on enterprise systems—where we are, where we are going.

Dr. Trask thinks Duke has done better than most universities in regard to enterprise systems. He is not disappointed with the SAP choices, but he is not pleased either. “We are where we are,” he says.

He is interested in seeing how the main players in the industry perform over the next several years, and he questions the stability of some of the companies involved.

IV. Update - ISIS certificate program by Scott Lindroth

The Information Science + Information Studies certificate program (ISIS) is designed for Duke undergraduates who want to learn more about information technology (IT) and apply technical skills to the knowledge gained from their major field in creative, collaborative projects. ISIS is now in its second year, but this is the first year classes are offered. Since last semester enrollment in the program has risen and ISIS administrators are pleased with the program’s progress thus far.

V. Update - calendar systems by Mike Pickett

There are several calendar systems currently in use around Duke, and Mike has investigated the possibilities of a centralized calendar system for all to use. At this time there is no such system adequate for the needs of Duke. However, in 18 to 24 months the issue will be revisited as technology is expected to advance significantly by then.

Meanwhile, the online event calendar is not being used by as many people as administrators had hoped. But the event calendar was put in place as a temporary measure until a more acceptable alternative could be found. The current event calendaring system will remain in place for longer than anticipated.

Zope, the Content Management System software, has its own calendaring software and that may come into play at a later date as well as other software that is expected to become available in the near future.

VI. Other business

None

End: 5:32 PM